Taiyo Koko Co., Ltd. Personal Information Protection Policy
Taiyo Koko Co., Ltd. (hereinafter referred to as the “Company”) recognizes the importance of personal information acquired through its business activities and considers the protection of such information to be a social responsibility.
The Company hereby establishes this Privacy Policy in order to comply with the Act on the Protection of Personal Information and other applicable laws and regulations and to handle acquired personal information appropriately.
Article 1. Purposes of Use of Personal Information
The Company will use acquired personal information within the scope of the following purposes.
1. Personal Information Concerning Customers
- To provide and operate the Company’s products, services, and facilities.
- To respond to inquiries and other requests.
- To enter into and perform contracts and manage transactions.
- To provide products, technical materials, samples, and other related information.
- To provide customer support, including quality assurance, responses to technical consultations, and provision of technical materials.
- To provide information regarding exhibitions, seminars, events, and other matters relating to the Company.
- To improve products, services, and facilities and to plan and develop new products and services.
- To issue invoices, process payments, and manage receivables.
- To exercise rights and perform obligations under laws, regulations, or contracts.
2. Personal Information Concerning Business Partners and Their Officers and Employees
- To conduct business negotiations and meetings, communicate, and otherwise respond as necessary for business purposes.
- To enter into and perform contracts.
- To procure raw materials, products, equipment, services, and other items and to manage transactions.
- To manage business partners and process payments and billing.
- To carry out procedures required by laws and regulations and take other necessary actions.
3. Personal Information Concerning Shareholders
- To exercise rights and perform obligations under the Companies Act and other laws and regulations.
- To operate general meetings of shareholders and provide various communications to shareholders.
- To maintain relationships with shareholders and implement various measures.
- To prepare and manage records required by laws and regulations.
4. Personal Information Concerning Employment Applicants
- To conduct recruitment screening and notify applicants of screening results.
- To communicate regarding interviews, information sessions, and other recruitment activities.
- To determine whether to hire an applicant and, after hiring, to conduct personnel administration.
- To consider and improve future recruitment activities.
5. Personal Information Concerning Officers, Employees, and Other Personnel
- To carry out operations relating to personnel affairs, labor management, payroll, and employee benefits.
- To provide education and training and manage occupational health and safety and employee health.
- To carry out procedures relating to social insurance, taxation, and other matters required by laws and regulations.
- To conduct business communications and manage facilities, information systems, and security.
6. Personal Information Concerning Users of the Company’s Website
- To respond to inquiries.
- To operate the website and improve its usability.
- To analyze usage and improve services.
- To prevent unauthorized access and other misconduct and to ensure security.
Article 2. Use of Cookies and Similar Technologies
The Company uses cookies and other similar technologies to improve the usability of the Company’s website, analyze usage, improve services, and measure the effectiveness of public relations and recruitment initiatives. For details regarding the Company’s use of cookies and similar technologies, please refer to the separately established “Cookie Policy.”
Article 3. Provision of Personal Information to Third Parties
The Company will not provide acquired personal information to any third party without obtaining the prior consent of the individual concerned, except in any of the following cases:
- When the individual concerned has given consent.
- When required by laws or regulations.
- When it is necessary for the protection of a person’s life, body, or property and it is difficult to obtain the consent of the individual concerned.
- When it is particularly necessary for improving public health or promoting the sound development of children and it is difficult to obtain the consent of the individual concerned.
- When it is necessary to cooperate with a national government agency, local government, or a person entrusted by such an agency or government in performing duties prescribed by laws or regulations, and obtaining the consent of the individual concerned is likely to impede the performance of such duties.
Article 4. Outsourcing the Handling of Personal Information
The Company may outsource all or part of the handling of personal information to external service providers to the extent necessary to achieve the purposes of use.
Such service providers include website management providers, server management providers, recruitment management service providers, system maintenance providers, payroll service providers, health examination institutions, and other providers necessary for the performance of the Company’s operations.
The Company enters into agreements with service providers that include obligations concerning confidentiality, restrictions on subcontracting, security control measures, and reporting obligations in the event of an incident, and exercises necessary and appropriate supervision over such service providers.
Article 5. Security Control Measures
The Company takes necessary and appropriate security control measures to prevent leakage, loss, damage, unauthorized access, unauthorized use, and other incidents involving personal information.
- (1) Establishment of a Basic Policy
To ensure the appropriate handling of personal data, the Company complies with the Act on the Protection of Personal Information and other applicable laws, regulations, and guidelines and has established a system for appropriately responding to questions, complaints, and other matters concerning personal information. - (2) Establishment of Rules for the Handling of Personal Data
The Company has established internal rules prescribing handling methods for each stage of the acquisition, use, storage, provision, deletion, and other processing of personal data. - (3) Organizational Security Control Measures
The Company appoints a person responsible for the handling of personal data, establishes internal rules, and conducts inspections of the status of personal data handling. - (4) Personnel Security Control Measures
The Company provides employees with education regarding the appropriate handling of personal data and informs them of matters relating to confidentiality. - (5) Technical Security Control Measures
The Company implements access controls, password management, antivirus software, and other necessary technical security control measures. - (6) Physical Security Control Measures
The Company appropriately stores, manages, and disposes of documents, devices, and other items used to handle personal data. - (7) Understanding the External Environment
When handling personal data in a foreign country, the Company will take appropriate security control measures after understanding the personal information protection systems and other relevant circumstances of that country.
Article 6. Requests for Disclosure and Other Actions Concerning Personal Information
When the individual concerned or the individual’s authorized representative submits a request regarding personal information held by the Company for notification of the purpose of use, disclosure, correction, addition, deletion, suspension of use, erasure, or suspension of provision to third parties, the Company will verify the identity of the requesting party and respond appropriately in accordance with laws and regulations.
Article 7. Response to Leakage and Other Incidents Involving Personal Information
If the Company becomes aware that leakage, loss, damage, or another incident involving personal information has occurred or may have occurred, the Company will promptly confirm the facts and take necessary measures, including preventing the spread of damage, investigating the cause, and implementing measures to prevent recurrence.
In addition, when reporting or notification is required by laws or regulations, the Company will appropriately report the matter to the Personal Information Protection Commission and other relevant authorities and notify the individual concerned.
Article 8. Revisions to the Privacy Policy
The Company may revise this Privacy Policy when necessary due to amendments to laws or regulations, changes in the nature of its business, changes in the methods of handling personal information, or other circumstances. If the Company makes an important change, it will provide notice by posting the change on the Company’s website or by another appropriate method.
Article 9. Contact Point
For inquiries, consultations, or requests for disclosure and other actions concerning this Privacy Policy or the Company’s handling of personal information, please contact the following office:
General Affairs Department
Taiyo Koko Co., Ltd.
Contact Form: https://www.taiyokoko.co.jp/contact_en/
Establishment and Revision History
Date Established: March 31, 2015
Date Revised: October 1, 2026
This Privacy Policy will be reviewed as necessary in response to amendments to the Act on the Protection of Personal Information and other applicable laws and regulations, changes in the nature of the Company’s business, and changes in the methods of handling personal information in connection with the Company’s website, recruitment activities, and public relations activities.
Cookie Policy
Taiyo Koko Co., Ltd. (the “Company”) uses cookies and similar technologies to improve the convenience of its website, understand how the website is used, and enhance its services.
This Policy explains the purposes for which cookies and similar technologies are used on the Company’s website, the information collected, and the methods available to users for managing such technologies.
1. What Are Cookies?
Cookies are small data files that are stored by a website in the browser of a user’s device, such as a computer, smartphone, or tablet, when the user visits the website.
Cookies enable a website to understand how it is used and to retain information entered by users.
Cookies generally do not directly store information such as a user’s name, address, telephone number, or email address. However, information collected through cookies and similar technologies may constitute personally related information or personal information, depending on how the information is used and other circumstances.
2. Purposes of Using Cookies and Similar Technologies
The Company primarily uses cookies and similar technologies for the following purposes:
(1) Understanding and Improving Website Usage
The Company analyzes information such as the number of website users, pages viewed, dates and times of access, types of devices and browsers used, and referral sources, and uses the results to improve the website’s structure and content.
The Company may also analyze access to and browsing on its website resulting from transit advertising, trade shows, social media, and other sources in order to improve its public relations and related activities.
(2) Providing Website Functions
The Company uses cookies to help users navigate the website smoothly, including by retaining information entered in inquiry forms while they are being completed.
3. Use of Google Analytics
The Company uses Google Analytics 4 (GA4), a web analytics service provided by Google LLC, to understand and analyze how its website is used.
Google Analytics uses cookies and similar technologies to collect primarily the following information:
- Pages viewed
- Dates and times of access
- Information about the device and browser used
- Information about referral sources
- Approximate geographic information
- User activity on the website
The Company uses this information to analyze and improve the use of its website. The Company does not use this information by itself for the purpose of identifying any specific individual.
In connection with the use of Google Analytics, information is transmitted from the user’s browser to Google. For information regarding Google’s handling of such information, please refer to Google’s privacy policy and other applicable policies.
4. Main Cookies Used on the Company’s Website
The Company’s website currently uses primarily the following cookies:
| Type | Provider | Primary Purpose | Retention Period |
|---|---|---|---|
| Google Analytics cookies (_ga, _ga_ |
Google LLC | Analysis of website traffic and improvement of the website | Depends on Google’s settings and browser specifications |
| Inquiry form cookies | The Company | Retention of entered information and provision of inquiry form functions供 | Depends on the form and browser settings |
The types and details of cookies used may change due to changes in the specifications of the Company’s website, the services used, or other circumstances.
5. Disabling or Deleting Cookies
Users may reject cookies or delete stored cookies by changing the settings in the browser they use.
The Company’s website can still be viewed if cookies are disabled. However, certain functions, such as retaining information entered in an inquiry form, may not operate properly.
Users who do not wish to have information collected by Google Analytics may disable such data collection by using the Google Analytics Opt-out Browser Add-on provided by Google.
6. Relationship to Personal Information and Personally Related Information
Device identifiers contained in cookies and similar technologies, as well as website browsing histories associated with such identifiers, may constitute “personally related information” under Japan’s Act on the Protection of Personal Information.
If information collected through cookies and similar technologies can be used to identify a specific individual, including by matching it with other information held by the Company, the Company will treat such information as personal information and handle it appropriately in accordance with the Company’s Privacy Policy and applicable laws and regulations.
7. Changes to This Policy
The Company may revise this Policy as necessary due to amendments to laws and regulations, changes to the specifications of its website, changes to the services used, or other circumstances.
If this Policy is revised, the Company will provide notice by posting the revised Policy on its website or by another appropriate method.
8. Contact Information
For inquiries regarding this Policy or the use of cookies and similar technologies on the Company’s website, please contact:
General Affairs Department
Taiyo Koko Co., Ltd.
1-1-39 Isobedori, Chuo-ku, Kobe, Hyogo 651-0084, Japan
Contact Form:https://www.taiyokoko.co.jp/contact_en/
Effective Date: October 1, 2026
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